How to

 

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Changing Existing Galleries

These are the small rectangular grids of images, we call ‘galleries’.


This video includes:
• Adding new images into these grids
• Deleting images that are already there
• Reordering these images
• Changing an artwork’s written details (eg. ‘Title’, Year, Oil on Canvas)

 

If you prefer to read tutorials, we have an older written version:

How To Change Your Grid Order

You can change the order your grid ‘thumbnails’ (small preview images) appear.

First, open up the page that your gallery is on:

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You will see a camera and picture icon on a light blue background signifying your Gallery, like this: Screen Shot 2013-10-02 at 6.33.33 PMTo edit this gallery, click on it just once, to reveal the editing icons, like this: Screen Shot 2013-10-02 at 6.34.39 PMThe camera icon lets you edit the gallery, and the red circle icon deletes the gallery. Click the first one!

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 Side note! A double click on the blue gallery tells the computer you want to delete your gallery, and write some text in its place. On some computers (particularly macs) it can be really easy to accidentally double click, deleting your gallery.

To fix this: - Simply reload your page without clicking Update. You will not lose anything if you don’t update! You can most simply reload the page by clicking the reload button, on most browsers:

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- To stop this happening again, change your settings to make your double click not so sensitive. There are some instructions how to do that on a mac here, and on a PC here. You can also right-click instead of clicking.      Ok, so once you have successfully clicked the camera icon, it brings up your gallery editing panel, which looks like this:

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Reordering images is as easy as dragging and dropping them into their new order. It should look like this after you have done it:

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Click Update gallery to save the gallery:

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And then click Update on the page:

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New Pages and Galleries

Eventually you will want to make your own pages, not just modify the ones we gave you.


This video includes:
• Adding completely new pages
• Adding completely new ‘galleries’, or grids of artwork
• Changing your page’s unique web addresses, eg. YourSite.com/paintings

 

If you prefer to read this material, we have an older, written version.

How To Make a New Grid

You can make as many gallery pages as you need of your own, of course.

1. Open to the page that you want the gallery to appear in.

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2. You may see some dummy text in your page. Delete it if you don’t want it there, or just click where on the page you want your gallery to appear.

3. Click Add Media

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4. In the top right hand corner, click Create Gallery

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5. Upload Files just like you would for single images.

Click Upload Files

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Then drop images from your desktop, or find them on your computer.

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Tip! You can drop or select multiple images at once. If there are any problems, check you are not over the maximum file size for each image.

5. Any image with a check mark in the top right hand corner will be included in your gallery. Screen Shot 2013-10-12 at 12.54.31 PM

6. Click Create a new gallery

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7. Click Update.

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8. When you view your website, you should see your gallery live, like so:

Contemporary artist website

Problems? Images looking too small? Some templates have two page templates – Default and Full Width - to keep designs looking nice. If your grid is squished too small (or large), select the opposite page template, and click Update.

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Images different size than the theme shows on our portfolio page? Each theme recommends some default images sizes, used to determine your thumbnail and large image sizes. If you want to know the size each uses, just email me. You can then set your own default sizes in Settings > Media.

 

How Do I Add My Artwork to a Nice Grid?

A fancier way to add images than just one, flat image, is to add in something called a Gallery.

A gallery lets you easily make a neat grid of images, change the order of these images quickly, and makes your images do special things when clicked. The usual thing that happens when you click on a gallery item is that it opens up a detail page, with work captions.

Items in galleries can also link to any other page. They can also open up in a ‘pop up’, lightbox style.

To make or change a gallery, you would open up the page you want it to appear in (Paintings, Drawings, Gallery 1, etc).

As before, put your cursor where you would like your gallery to appear. Again click Add Media:

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This time, instead of clicking ‘Upload Files’, click Create Gallery, or Add to Gallery.

As many of you will have Galleries already added to some pages, these are the steps to add to, or change, an existing Gallery.

Click Add to Gallery:

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Click Upload Files:

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Drop your files onto this part of the screen, or press Select Files to find them on your computer: Screen Shot 2013-10-02 at 7.30.32 PM

Note: Take note of the Maximum upload file size. Any file above 4MB is bigger than the entire screen, and will unecessarily slow down your gallery. If your file is above this size, it is pretty much the only usual reason your file won’t upload.

You are able to change your work caption details in the panel below.

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  • Title is the first line of text that appears under your work (usually for work title, and perhaps work year)
  • Caption is the second line of text (for other details, like dimensions or media)
  • Alt Text is the ‘alternate text’ that appears, in case there is an error loading your image. This is also used by Google to help decide where they show your work in a Google Image Search, so use relevant terms if you care about this side of things.
  • Description is a space where you can leave personal notes. eg. ‘This is a bad version which I may change when I get it rephotographed.’

Click Add to gallery, and then Update your page.

Your work should now be in the gallery.
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Getting Started

 

You should have already seen your dashboard – perhaps you’re in it! It is always changing, but used to look like this: Screen Shot 2013-09-22 at 4.56.15 PM

> The buttons below feature tutorialsupgradesdiscountsoffers, and ways of contacting us.

> To the left hand side of this is all the menu buttons you will use to change your site.

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In these tutorials, when we say Appearance > Menu, it means click on the bold text that says ‘Appearance‘, and then go to the sub-menu item called ‘Menu‘ that appears.

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How Do I Change How My Name Looks?

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Your name will first be written in the default styling for that theme – one that looks good for most artists – such as the above.

Most (but not all) themes have the option to override that, and upload your own graphic logo.

To do this you would write your name in any font, color or size, in any text manipulation software, and save it as an image file. This is done using an image editing program like Photoshop, Gimp (a free version of Photoshop), or a number of free online tools. (You could even use Microsoft Word, and take a ‘screen capture’ of the logo part of your screen!)

To add this logo to your website, go to Appearance > Theme Options

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Uncheck the option to include your Site Title (which you no longer need), and upload your own Custom Logo Screen Shot 2013-10-12 at 4.41.03 PM

You can also enter a subtitle on some themes, such as Artist, New York, below your name.

There are plans to allow further customization to the default logo in a future platform update, without requiring an image file.
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How Do I Change My Password?

You will likely want to change your login password to something easier to remember. Simply go to Users > Your Profile and enter it there.

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Coming Soon

This content is being written, or feature added. Stay tuned, or if you would like to do this now, simply email me for how to/the latest.

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How Do I Change my Image on the ‘Home’ Page?

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1. Find your home page, in Pages > All Pages. It should be called ‘Home‘.

2. This opens up an editing panel. If there is an image there you don’t like, simply highlight it with your cursor, and hit ‘delete‘.

Select  with your cursor where on the page you want your image to appear. In this picture we would be adding an image to before some text. In a blank page it could be anywhere.

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2. Click Add Media.

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3. Click Upload Flies

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4. Drag and Drop files from your desktop, or click Select Files to find them on your computer. Screen Shot 2013-10-12 at 12.34.06 PM

Note – there is a file size limit, to stop you accidentally putting supersized images on your page and slowing visitors down. If you have any problem, check your file size!

5. Click Insert into Page

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Note on the above settings.

  • Alignment set to “None” will show the image with no text to the sides. “Left” will sit the image on the left hand side, with text wrapping around it. “Center” will center your text. “Right” will put it to the right.

 

  • Link to. If you write a web address here (to one of your pages, or to someone else’s website), clicking the image will take the viewer there. Otherwise, leave it as None.

  • Size. Each theme recommends some default images sizes, used elsewhere and a quick way to add small, medium, or large images . You can set your own default sizes in Settings > Media. For home pages it is usually ‘large’ or ‘full size’.

 

Tip: Select ‘crop’ if you want to show a neat regular thumbnails, and deselect if you want to show the whole image.

Tip: Image looking too small? Some templates have two page templates – Default and Fullwidth - to keep designs looking nice. If your image is too small (or large), select the opposite page template (usually Fullwidth for home pages) and click Update.

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Centering Your Image

If your image doesn’t look properly centered, like this:

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Simply click on the image once, and click the ‘center’ button (the middle one here)

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and click Update.

 

How Do I Change Which Page the Viewer Sees as ‘Home’?

Go to Settings > Reading

You can set your first page to be any of the pages you have created, or your your latest blog entries (if you have a blog).

For a page, select the page here, and click ‘Save Changes’

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For a blog, click the Your Latest Posts option above, and ‘Save Changes’.

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How Do I Add a small About or Bio Page Photo?

Follow the same steps as adding an image to your home page. You will likely want to attach a smaller version of your image – perhaps a ‘thumbnail’ or ‘medium’ size.

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How Do I Resize Slow or Too large Images to Upload?

The easiest way to make images smaller is to use a free online tool.

At the time of writing, the easiest we could find was called photosize.com. But there are dozens of these types of tools, so simply Google “free online photo resizer” and find one which seems easiest to you.

In Photosize, simply upload your image and set a maximum height. Rarely do you need an image higher than 495 pixels high.

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Your image will be saved – usually in your ‘Downloads’ folder – in the new size.

 

How Do I resize Images Using Photoshop?

Many artists will have Photoshop already on their computer, or can get a hold of a copy easily. Here’s a quick tutorial on how to resize (make smaller) a really large (say, 5MB, 10MB, 50MB or even 100MB) image into a much smaller one (under 500KB). This final image will be about two hundred times smaller – yet Photoshop will be able to resize it so it still looks great on your Artist Website.

1. Open Your Image in Photoshop

I will assume you know how to find an image on your computer, and open it up in Photoshop. For this example I will use a 67MB photograph, which is large enough to print as a gallery quality photograph – printed four or five feet wide – and still get it down to a size suitable for emailing to galleries or for your website.

2. Change the Image Size Settings

Go to Image > Image Size. You will see a pop up that looks something like this:
You will see the pixel height is really large (here it is 3980 pixels high). We only want something around 495 pixels high. So click in that box and replace it with the number 495. It should look like this:
Click “OK“.

3. Save For Web

The image is now the height and width you want it. Now you want to save it so it looks as good as possible on the web. Go to File > Save For Web

You will see your image on screen, with the following box to the right. If you leave it as is (with everything set to full quality) you will probably only have to click “Save“.-
Don’t forget to name your image according to our specifications on our Getting Started fact sheet. It is the best way to get picked up in Google, as well as easily having your images found on your own and others’ computers.There you are! Our 67MB (approx 67,000 KB) image is now only 328 KB, looks great, and is suitable to email to anyone, and to post online.

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How Do I Make My Grid Image Open with a ‘Lightbox’ Effect?

You can make all your images in a gallery open with a floating ‘lightbox’ effect, like this:

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When you create your gallery, you will see some settings to the right, like this:

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‘Attachment Page’ is the normal default appearance, where a flat page appears, with ‘Previous’ and ‘Next’ Buttons, and work details.

Change it to ‘Media File’, for the Lightbox Effect:

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You can see above, I could also change the number of thumbnail columns (say from three to four), and choose a random order for images, if I wanted.

Once you have changed your settings, click Update Gallery, and then Update your page.
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How Do I Make My Grid Link to Other Pages?

You can make a grid image link anywhere you like. Simply call up the gallery editing panel, as in the steps above. Click on the image you wish to edit, like so:

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And its details will appear on the right, like so:

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In the above example,

  • Gallery Link URL is an optional one. Usually, when you click on a thumbnail, it opens up to a page with a large version of the work, with the details beside it. Some artists might want thumbnails to open up to a different page, of their choosing. Perhaps they want it to lead to a second page of thumbnails. Others might want the image to open up an essay page, or a page with a number of images, texts or video about that work. If so, simply enter the URL (web address) of that page you want it to link to.
  • Gallery Link Target: Generally you leave this as ‘Same Window‘. If you want to link to something on another website, change this to ‘New Window‘, so it opens in another browser window.
  • Gallery Link OnClick Effect lets the image open up in a floating ‘lightbox’ effect. Otherwise, simply leave it as Remove.

Once you have changed your settings, click Update Gallery, and then Update your page.

 

 

Repeat? How Do I Make Individual Images Open with a ‘Lightbox’ Effect?

You can also make single images – say on an About page, open with a floating ‘lightbox’ effect.

Open the image editor in the way in the above examples.

When you highlight the image you want to change, click Gallery Link OnClick Effect:

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This lets the image open up in a floating ‘lightbox’ effect.

Once you have changed your settings, click Update Gallery, and then Update your page.

How Do I Change the Number of Columns in My Grid?”

See the tutorial “How Do I Make My Grid Image Open with a ‘Lightbox’ Effect?”, which explains this at the end of it.

 

Troubleshooting Images

“More Images Are Appearing than I Want in My Galleries”

Sometimes when you click ‘Previous’ and ‘Next’ you might see more images appear in that cycle than are in your gallery.

This is because works in galleries need to be uploaded from the page you want them to appear on. If you wish for a particular work to appear on two pages, for instance, you will need to upload the same image twice – once to each page.

To fix it, press the “add media” button for that page.

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Under “Insert Media”, set it to display only the media “Uploaded to this page”.

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Check, are just the images you want in that gallery appearing? If not, add or delete images to this page until it looks right.

(If you are deleting, make sure you have a backup of those images on your computer, in case they appear elsewhere on your website.)

When you have added the gallery correctly, click Update.

Need More Help?

WordPress has written a really clear tutorial for galleries, so if you would like to learn more you can read it here. We have changed (and added to) these gallery functions a bit to make them more useful, so keep in mind some of these changes won’t be mentioned. Need something made clearer? Leave a question in our chat box, in the bottom right.

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Basic Opening and Changing Text Pages

If you have followed the steps above, you can now start writing. If you wish to edit an existing Post or Page – simply find it by clicking on Posts or Pages in the Dashboard. Click on the Title of the Post or Page you want to edit for it to open.

Click the main content box (the blank white area underneath all of the formatting buttons, such as B (bold), I (italic), U (underline), etc).

Type away in this area. The content is up to you!

When you are finished, click Publish (the prominent button on the right hand side). If you go to your site and refresh your browser window, you should see your new content.

The formatting buttons are mostly straight forward. If you have used Microsoft Word, Gmail, or Hotmail you should be familiar with most of them. The only thing that you might need to learn how to do is to link words to other pages (yours or other’s website addresses). The same process is used to make images into links (clicking on an image and clicking on the link button can make a link out of an image).

 

Changing Font Size, Color, etc.

There are a number of ways to change text. Each theme has ‘default’ fonts, sizes and colors. In coming software updates, I’ll be incorporating ways to change the defaults across the whole website.

 

But for now, you can change the size, color or font of any text within your pages (see a different tutorial for changing your large name at the top of your site).

 

To get more editing functions, simply click this button (with the little squares) on your editor:

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It will open up some more options. Highlight the text (all of it, if you want), and change the font size, color, font, etc. here.

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Here is the text larger in your editor:

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And here is text larger, and pink, on a website.

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Keep in mind that if your site uses a light text on a black background, but your editor uses a black text on a white background, you might have readability issues. Forcing your text white or very light could make it almost unreadable in your white background editor… so I’d leave color as is, but change size for readability.

 

Linking to other Pages or Websites

1. Write the text that you want to make into a link.

2. Highlight that text – by clicking at the start of the text, holding down your mouse button, and dragging across to the end of the text.

3. Click on the ‘link‘ button (the top middle button that looks like three links of a chain)

4. Fill in the appropriate information in the pop up window that opens:

  • Link URL: Copy and paste full web address of the page you want to link to. Don’t forget the http:// at the start, eg. to link to this page you would copy in http://artistwebsite.org/basic-writing-…g-and-blogging/
  • Anchors: You can leave this empty.
  • Target: For internal links (links to other pages on your own website), choose “Open in this Window / Frame” from the dropdown menu. For external links (links to pages on other websites), choose “Open in New Window (_blank)”
  • Title: The title of the link (what it says when people hover their mouse over the link). Eg. “Home”, “Annabel on Etsy”, “My Holiday on Flickr”, etc.
  • Class: Also leave this blank.

Click Update, and your link should be all set.

If you wish to remove a link, just highlight the link as above, and click the broken link button, to the right of the link button, instead.

You can also make images links, just as easily as text. To do it, highlight the image by clicking on it once, then follow the same steps as above.

 

Writing Troubleshooting

  • If what you see in the content box looks like gobbledegook, you might accidentally be in ‘HTML’ (not ‘Visual’) mode. To change back to Visual mode, click the Visual tab on the right hand side, above the content box. (Advanced users might want to use the HTML mode to do some tricky things, like embedding YouTube videos. A tutorial on this is coming soon).
  • Double Line Breaks? If you hit enter at the end of a line, your text will go down a paragraph break, which is the WordPress default (as single line breaks are created by the program – due to wide or narrow screens requiring different carriage returns). If you would like to force a single (small) line break, simply hold down shift when you press enter.
  • If there is anything that is still not clear about basic text editing and posting, try googling your question with “in WordPress” in the inquiry. For instance – “How to make images links in wordpress“. One of the reasons we chose WordPress as the CMS (content management system) for Artist Websites was the amount of support tutorials there are – there are really thousands. Many artists have become WordPress experts just through these types of tutorials.

 

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Adding Video to Pages

Whilst you can add video to your site in the same way as images (above), WordPress still has some limitations – in terms of file size, and how it appears on your site. This will change over time, but we still recommend artists upload their videos to a site like Vimeo.com or YouTube.com, and embed them into their site from there.

One of the advantages of this approach is that these sites form another way for people to find your work – each of these websites have some of the largest audiences on the internet. And your work appearing as ‘related’ to other videos forms good connections with other artists and viewers.

The best way to show how to embed a YouTube video is for me to – well – embed a YouTube video here, in a WordPress site! There are similar tutorials for Vimeo, and if this becomes out of date, there is always new versions to be found.

One thing this tutorial stresses is telling you to switch from “Visual” to “HTML” view, when editing your post or page. You will quickly know if you chose the wrong option, as you will see a bunch of code, instead of a shiny new video!

 

 

New Pages – Get Video

There are two types of pages: “Pages“, and “Posts“. Most Artist Websites use Pages, not Posts.

Page is a static (permanent) page, for things like CVs, Artist Statements, and the like. They are added and usually sit there permanently in your menu bar.

Post, on the other hand, is usually a small or quick blog entry. Once a Post is written, the older ones get pushed down the page, forming a collection of entries, over time.

If you have a blog, and wish to add a new Post, simply Login to your site with the login and password sent to you, and click on Add New, in the Dashboard (for most people this is on the left hand side, under Posts).

If you want to create a new Page, the process is the same – only you select Pages > Add New, once you have logged in to your Dashboard.

To begin, type the title you want in the title field (the long, thin, empty white rectangle under “Add New Post”).
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Adding Downloadable PDFs

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It is possible to make text links, or PDF icons, that open up PDFs when clicked (and can be easily downloaded, or “Saved As”, by visitors). Click the icon above to see it in action, or click this text link: PDF

To upload a PDF, click on Media

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Then click Add New
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Find the PDF on your computer and upload it.

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A note on file sizes. We like to keep the maximum file size as low as possible to stop people who can’t find the size of their files from accidentally slowing down their slideshows too much. We are aware that PDFs are frequently above the upload size limit. If you have this problem, speak to us about temporarily raising the upload limit.

You will see it is now in your media library. Click Edit

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Highlight the direct URL (web address) to the file and copy it to your clipboard

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Now back on your page, highlight whatever text (or icon) you want to make into a PDF link. Press the link button (the one on the left, below).

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Paste the web link to the PDF.

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Click update and update the page.

Icons

For sites after November 2013, we have included several popular PDF icons in your media library, as shown below. To find a larger selection of PDF icons to choose from, simply look here.

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How Do I Change My Menu?

If your new page is not appearing in your site’s menu, it’s because you have an Advanced Menu system. Advanced menus let you have complete control on how your menus appear, and can include (or exclude) just about anything. This short video will teach you everything you need to know about them (skip to 2:08 if you already have an Advanced Menu on your website).

 

 

How Do I Change My Page Web Addresses (URLs)?

The web address for each page usually comes with some defaults. This might be names such as YourName.com/gallery-1

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What about if you want to change this, for instance to “Paintings”?

Simply go to that page and look under the title (here in yellow). Click Edit:

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Delete the old gallery-1, and replace it with the new web address, eg paintings

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Click OK, and then Update the page.

Note – you will need to correct any links that went to your old web address for these pages.

 

Theme Changes

 

How Do I Change My Theme Background Color?

Go to Appearance > Background, and follow these steps:

View Changing Background Steps

If you want to change to a black background and you have black text, or a white background and you have light text, you might need to swicth to the black or white version of your theme, below.

 

How Do I Change My Theme?

You can also change your theme at any time. Just go to Appearance on the left hand side, and select Themes.

artist website wordpress

You will see all of the themes that are currently available to you. It will look a little like this: artists websites options

The currently activated theme is on the top. If you wish to change it, just click on the one that looks best for you. You will then see a preview of your site (with dummy content for now). Plus some options. Screen Shot 2013-09-22 at 7.15.12 PM

Most of our themes are minimal, so you won’t likely have to use any of these options just yet. Just click ‘Save and Activate‘ (or ‘Cancel‘, if you want to select another theme):

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Note New themes are being added all the time, and old themes are being updated into newer, better versions.

A note about image sizes. Each theme has its own recommended default image sizes, and a recommended column numbers, for thumbnail grids. You can use any sizes and number of columns, of course.

If you do want them set up as the examples are, refer to the examples for the number of columns, and read the specific notes on each theme near the end of these tutorials for recommended thumbnail sizes. 

Most ‘large’ or ‘medium’ sizes are the same across all themes, but thumbnails usually differ in size. You can quickly resize all your existing thumbnail images to the new sizes you want using the Force Regenerate Thumbnails, under Tools.

You can also request custom changes to your theme (just order via the Dashboard).

 

How Do I Add Visitor Statistics to My Account?

web-statistics-for-artists

Visitor statistics are great – perhaps even a must. It shows you how many people visit your website, how they found you, what they look at, and where they are from.

Artist Websites now come with StatCounter.com built in, who offer users free accounts. Statcounter is much more easy to use and visual than most other statistics services.

You easily can do the following steps to set up a StatCounter account and add it to your site.

Click Dashboard > StatCounter Stats, and then hit Sign Up in the big window.

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Register an account. It is pretty straightforward. They will ask for your web address, email (pick the same email you use in Users > Your Profile), a username and a password. After you follow the steps, they will give you a Project ID and a Security Code.

We recommend asking for an invisible option.

Go to Settings > Statcounter

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Add these in (Project ID and Security Code). Choose Footer and Force invisibility.

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Update Options!

To view, go back to and log in if needed. Click on your web address if needed, too.

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It may take a few visitors before you see any data. Our Favorite settings are the maps (see where folks are from), ‘recent came from’ (how people found you), keywords, ‘recent pageload activity’ (to see how people progress through your site), etc. etc. Or just watch your visitor numbers grow.

 

 

 

How Do I Set Up and Update My Domain Name?

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All artists should have their own domain name on their website. You first need to buy the domain name you wish to use. You can purchase these from any registrar – we recommend Dynadot.com or Godaddy.com.

(A note about Godaddy – they try to ‘upsell’ you terribly, you do not need to buy anything except for a simple domain name – which should cost around $10 at most.)

If your .com is taken, we have some tips on choosing a good artist’s domain name –  here.

Optional, we now set up your domain name for free! (recommended, as doing it yourself involves technical terms)

If you would like us to do this for you, simply email us the following information:

• The domain name you want to use on your site (eg. MyName.com)

• The registrar you registered it at (eg. Godaddy.com)

• The login and password for your account (you can change your password once your domain is all set up).

Send your details to the address on our contact page, and we will send you an email when it is all ready for you : )

If you would like to do it yourself:

Go to Tools > Adding Your Own Domain Name

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Take note of the “IP Address” written below. At the time of writing it was

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(But it can change, so check the latest info there).

Log into your Domain Name Account area, at your Domain Name Registrar.

Change the A Records (only) to the number above. This is different at every registrar. It can take up to 24 hours to go through.

Enter the domain name in the box back in your Tools section of your website, and click Add Domain

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Note : If you tick the box above, it will make your domain name the main way you view and edit your website. Do not tick this box if you would like to do work on your site while you are waiting for your domain changes to go through, as your site may be unusable during that period.

 

How Do I Make My Email Address a Link on My Contact Page?

Instead of just writing your email address, you can make it a link. When clicked, this link opens up whatever email service is the default one on the viewer’s computer, with your address in the “to” field.

An example is this.

To do this, simply highlight the text you want to make an email link (it can be any text, including just “Contact Us”)

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Hit the link button

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Fill in the following details, with mailto: at the start and your email address at the end

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Click Update, and then Update the page.

 

 

How Do I Set Up My Email Address?

We can take care of all the details. You might need this video if you choose the ‘forwarding email’ option:

View Setting Up Gmail Video

 

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Fixing Mistakes and Backing Up

You should feel confident enough to play with your Artist Website, knowing there is usually little that can go wrong that can’t be fixed, somehow. There are some things that could go wrong of course – this will tell you what not to click (and what to do, if you do).

Should I ‘Update’ WordPress, Themes or Plugins?

 

Please do not Update! As tempting as it may sound, don’t follow the prompts to “update now” your copy of WordPress, that usually appears at the top of your Dashboard. Similarly, do not click on buttons to update any Plugins, Themes, or anything else that controls the working of your website. Some of your site’s customizations may be version specific, and updates may result in your site no longer working. If there have been any custom modifications to plugins or themes, they will also be lost in an update – content is backed up, but code is not. (If you do have clumsy fingers and something goes wrong, speak to me – I may still have a copy of your original code).

 

I Accidentally Deleted Something! What to Do?

Mostly you will just be editing normal Posts or Pages on your site, and hitting “Publish” regularly. If you do, there is a fair chance that at some stage you could delete an image, some text, a table, or a slideshow. Fear not! WordPress auto-saves revisions of a page, which you can find on your edit screen. Simply click Post Revisions, near the bottom of the Page (newer sites might need to first click ‘Screen Options’ in the top right hand corner). You should see something like this: Search through them to find the version which looks most complete and up to date. SelectCopy and Paste the content back into your old post. Hit Publish. Hurrah! If your page has code in it, don’t worry – just click on the HTML (or Text) tab at the top right of the edit box, before you paste it in. Then click Publish. You will most likely see your restored content, just as you left it.
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How Do I Back Up My Website?

We do background backups, but to be doubly safe, you should back up your website whenever you make “significant” changes. Exactly how often depends upon your idea of living dangerously! I run literally hundreds of websites, and have only had an inexplicable crash once or twice in one of them – in around five years of constant use.

If the idea of re-adding content seems painful, you should back up regularly (it only takes a few clicks). For most people, once every six months might be appropriate.

To back up – click on Tools, then Export, then Download Export Files. (If you need to, you can also Import old versions, but it would probably best to speak to us before doing so.)

Again, as always, if disaster strikes, chat to me. I may know a few other tricks! Did I mention – you should always keep your own versions of your images – on your computer, in your emails (you sent them to me, rememeber!) or on CDs or hard drives. If possible, keep a .tif version of your work, as they do not deteriorate as easily as a .jpg does.
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Notes on Specific Themes

Each theme has it’s own unique settings. Refer to the following if you want to change to a new theme.

Whistler Themes

Menu Items

The first trick you’ll see is that Whistler’s menu items don’t go to a page of thumbnails. Instead, they go to a large image, which also has a few columns of thumbnails attached to it on the side.

You can set this up in Appearance > Menu, by making a Custom Link to the large image you want to start with.

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View, and then copy and paste the web address of that image into the URL field above:

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When you click “Add to Menu”, it looks like this:

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Image Sizes

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the size of existing images, you can use Tools > Force Regenerate Thumbnails

O'Keeffe Theme

Menu Items

The first trick you’ll see is that O’Keeffe menu items don’t go to a page of thumbnails. Instead, they go to a large image, which also has a few columns of thumbnails attached to it on the side.

You can set this up in Appearance > Menu, by making a Custom Link to the large image you want to start with.

Screen Shot 2013-11-02 at 5.20.10 PM

View, and then copy and paste the web address of that image into the URL field above:

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When you click “Add to Menu”, it looks something like this:

Screen Shot 2013-11-02 at 5.17.39 PM

Image Sizes

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the size of existing images, you can use Tools > Force Regenerate Thumbnails

Matisse Theme

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Picabia Themes

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Nolan Theme

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Man Ray Theme

You can use images any sizes, but we recommend setting the default sizes the same as Nolan, below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Arbus Themes

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Munch Theme

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Kippenberger Themes

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

Leger Theme

You can use images any sizes, but we recommend setting the default sizes as below, in Settings > Media.

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If you wish to change the thumbnail size of existing images, you can use Tools > Force Regenerate Thumbnails

If you want to make the thumbnails all higgledy (and less ‘grid like’), note that the “Crop thumbnail” box is unchecked.

 

 

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